Nairobi campus tour

ILRI@40 Nairobi campus tours

People coordinating: Ethel Makila, Henry Kiara and Jo Cadilhon Ushers: Jackie Mayira and 8 other people

Dates: Friday 19 September 2014 from 14.00 to 15.30 for trial run and debriefing with organizers, ushers and station hosts Wednesday 1 October 2014 from 14.00 to 17.00 followed by evening cocktail for all

Objective of the tours: To open up ILRI and present ILRI’s work to the wider world and to the internal ILRI community in a non-scientific manner. There will be a total of 9 stations organized in 3 hubs around ILRI so that our guests are in groups of around 10-12 people and get a tour to understand better our various activities. We will thus manage to have around 100 people (guests and staff) touring ILRI Nairobi in one afternoon while keeping it manageable for the units hosting the tour stations with only 10-12 people in a station each time.

Lab hub with three stations: 1. BecA; 2. Vaccines and Diagnostics; 3. Genetics and Biorepository InfoCentre hub with three stations: 1. FEAST; 2. CapDev; 3. GIS tools and data portals Mara House hub with three stations: 1. PTVC; 2. IBLI; 3. FSZ

Participants will register for the tours as they register to ILRI@40 in the morning.

Expectations and implications for ILRI units hosting a tour station: To explain what you do, the main objective of your work, some examples of achieved or expected outputs, and giving out brochures or other public audience materials about your work.

You should make available at least one person from your unit to present work at your station. For each group visiting your station, count 5 minutes for a very quick presentation followed by 5 minutes for discussions, questions and answers, probably answered by pointing towards a poster, a flyer or a URL where more information can be found. The persons showcasing your work should be available for two afternoons dedicated to the event: Friday 19 September 14.00-15.30 for a trial run by organizers led by the ushers. This will include 30 minutes debriefing in the InfoCentre to discuss improvements to presentations, logistics, etc. You should have the materials for your 5-minute presentation ready by then to present it three times to three different groups during the trial run. Wednesday 1st October 14.00-17.00 for outside guests and ILRI staff members on ILRI@40 conference day in Nairobi; this will be followed by a cocktail party for everybody. You need to have your 5-minute presentation ready, and all other posters, flyers and brochures printed for the day.

The locations of the different stations have been booked all day by organizers for 19 September and 1st October so as to allow you to prepare your material in time for the trial run and the big day. Three tents for outdoor stations will be paid by ILRI@40. However, on the trial run 19 September organizers will only provide a large table, one flipchart stand with markers and a vertical board to represent your station (hoping it will not rain...).

For all stations, it is your responsibility and you should identify an appropriate charge code to make sure that your materials are ready in time for presentation on both days + distribution on 1st October.

Please contact the following way in advance for assistance: To discuss your ideas for your presentation and to understand better how the campus tour will work out: Ethel Makila and Henry Kiara for Lab hub stations; Jo Cadilhon for InfoCentre and Mara House hub stations To order tables, chairs, boards, flipcharts, etc. Email 'ILRI Conferencing & Events Kenya Helpdesk' by Wednesday 24 September To order special electricity arrangements, special furniture for your station, email 'ILRI Engineering and Facilities Helpdesk Kenya' To order special computer hardware, screens, Internet access, projectors, email 'ILRI Kenya ICT Helpdesk' To print out hardcopy flyers, brochures or posters, email Paul Karaimu by Monday 15 September (indicate clearly which of your items are priority if you need them for the 19 September trial run)

Jackie Mayira is organizing a team of volunteers who will be assigned to be the usher of each group. They will keep time and usher their group to the three different hubs of the tour, and to the three different stations within each hub according to a pre-established itinerary. ILRI Security Officers will be positioned at magnetic doors to allow access of the groups into Mara House and Labs. Unit hosts just need to focus on showcasing your work.

Tour stations already confirmed

No.	Name of station	Suggested location of the station	Main feature of station	Name of station coordinator
1	Capacity Development	In a tent with canvas walls under the big tree between JVC and Infocentre	Present different types of CapDev opportunities available at ILRI, give out flyers and brochures of what ILRI and BeCA CapDev are doing. She will also find 4 or 5 current fellows chosen in consultation with hosting ILRI units to showcase their work through posters. Short video for CapDev in L&F	Joyce Maru
2	GIS tools and data portal	Space by window on top floor of InfoCentre with chairs to allow sitting	Highlight the process between satellite images and policy decision making: computer with GIS software for live show of how the process works; posters and flyers to illustrate answers to further questions; The new ILRI open access data portal	Mohammed Said, Carlos Quiros and Agnes Odanga
3	IBLI	Kiwi room in Mara House	IBLI video on the game played with pastoralists. Posters and flyers to illustrate answers to further questions	Bryn Davies and Rupsha Banerjee
4	BecA	where in Lab 7?
5	PTVC	In a tent with canvas walls below the trees in front of Mara House	Poster of a value chain map to explain the concept of the value chain; game with participants who map themselves on the value chain; showing where PTVC research fits into the map and further illustration through discussion around various posters and flyers to present value chain analyses and policy research by value chains team and ReSAKSS	Jo Cadilhon and Nadhem Mtimet
6	New tools and learning approach for FEAST	In a tent with canvas walls next to the colourful benches between CBA bank and entrance of labs	Poster and new capacity development tools for FEAST (feed assessment tool)	Ben Lukuyu and Iddo Dror
7	Food Safety and Zoonoses program	Sierra meeting room in Mara House with chairs to allow sitting	A brief presentation on the research activities of the FSZ program. Project flyers and brochures will be available for people to take away and read for more information.	Silvia Alonso and Edna Mutua (presenters) Tezira Lore
8	Vaccines and Diagnostics	where in Lab 6?	ILRI research on vaccines and diagnostics	Nicholas Svitek (vaccines) and Anne Liljander (diagnostics)
9	Genetics and Biorepository	where in Lab 5?	Genetics research and biorepository at ILRI	George Michuki (genetics station) and Absolomon Kihara (biorepository)