Nairobi family day meeting 20140731

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ILRI@40 Nairobi Event: Meeting #10 Date: 31 July 2014 Venue: InfoCentre Time: 1000-1100

Present: Joyce, Jo, Muthoni, Tezira, Ethel, Anthony, Kate, Robert Apologies: Nadine

Agenda

  1. Review list of invitees
  2. Feedback on roundtable panelists
  3. Feedback on keynote speaker
  4. Budget
  5. AOB

Summary of discussions

List of invitees

  • Nadine has already sent invitations to directors general of CGIAR centres
  • Nadine is coordinating all invites (letter & email). We had set a deadline of 31 July for sending out of invites; need to find out Nadine's schedule for sending the invites and deadlines for receiving responses
  • Re: Susan's suggested additional invites (~25 pax), we will consider inviting only key people who "need' to attend; we will send these invites later after receiving responses from those already on the list

Roundtable panelists

  • Three panelists confirmed availability and interest so far (NGO representative from SNV, private-sector representative from New KCC, and research/capacity development from ASARECA)
  • We now only need a government representative so that we have a panel of four [targeting the agriculture minister in Senegal, Papa Seck, but waiting to hear if Ibrahim Mayaki is available for keynote speaker; if not then we may approach Papa Seck to be the keynote speaker then look for an alternative government representative]
  • After we have formally invited the panel members, we need to connect them with Ed Rege

Keynote speaker Need feedback from Nadine as to Ibrahim Mayaki's availability.

Budget

  • Muthoni to give Kate the information needed so the draft consolidated budget can be finalized tomorrow
  • Kate to send Joyce the draft budget before next week Thursday
  • Need to factor in possible work around the campus, e.g. ILRI@40 signage (Muthoni). Likely location of tent will be the football pitch; Anthony, James and Patrick to review requirements and give Kate information on related budget items.
  • Muthoni to provide budget for media coverage

Rapporteurs

  • Will be handled internally; Tezira has already volunteered.
  • We need more ILRI comms staff to assist; Muthoni to coordinate

Afternoon campus tours

  • Shirley sent email to DDG; Iain sent it to program leaders in Integrated Sciences. Not sure if communication has been sent to Biosciences program leaders
  • Timeline: target the beginning of September once everyone is back from leave
  • Jo, Henry and Ethel to meet soon and decide on a one-page guideline of suggested tour sessions and share this with both DDGs

AOB None

Action points

  • Nadine to proceed and formally invite the three panelists who have expressed interest and availability: Kipkirui Lang'at (New KCC), Langat Kipkoech (SNV) and Fina Opio (ASARECA)
  • Tezira to set up shared Google Doc for the team to create a list of ILRI@40 signage needed

Next meeting: Thursday 7 August 2014

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